At first glance it is incredibly simple to choose a conference venue. After all, you just have to choose something where people would sit and look at the person that holds the conference, right? Wrong! In reality, this is just one of the so many factors you have to take into account. We constantly see event planners making mistakes. Do not believe that organizing a conference is easy because it is not.
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With this in mind, here are the important mistakes that you have to avoid at all costs.
1. Not Using The Internet For Research.
We live in the age of technology. There is no doubt about that. However, although this is 100% correct, people do not use the internet properly. We have access to websites dedicated to those looking for venues to hire. Click here for an example in London. In addition, we have other pages where we can read about the experience that people had as they rented specific conference venues or you can learn about other conferences that were held at the desired location in the past. The bottom line is that the internet is filled with information. You just have to be patient enough to use it.
2. Choosing A Really Large Conference Venue.
We understand the fact that you want to organize a really large conference but nothing looks worse than having a hall that is empty. You need to properly assess how many people will attend and you have to go for smaller instead of larger. When you have all the seats occupied, the conference is always seen as a success while the exact opposite is a situation nobody involved likes to see.
3. Not Booking Ahead Of Time.
There are so many problems that can appear when you do not book the conference venue in time. For starters, you can end up with not having any good choices available on the date of the event. Settling for something of inferior quality or of a smaller size is not something that you want to do. Also, you can expect to pay more when you do not book in advance. One of the things that few people realize is that they can book in advance and save much money, especially if the prices are paid in full.
4. Not Taking Transportation Into Account.
Did you ever go to a conference venue that did not offer enough parking space? If you did, you surely did not like the experience. The same thing happens when no public transport is present in various cases. Make sure that you think about how the attendees will get to the venue and see if that is possible.
5. Assuming Things.
We heard things like I assume the venue has a projector too many times in the past. You should never assume, you should ask! Make sure that you know everything about what you will be offered so that you can avoid the unwanted scenario in which a speaker needs something that you cannot deliver. Ask questions and find the answers before the event. If you do not have experience, use these checklists.